Purchasing

Dear Valued Vendors! In the near future, the Township will be transitioning to a new eProcurement solution (OpenGov) for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications for the Township’s Bid/RFP opportunities. Registration is 100% free for vendors!

The Purchasing Department is responsible for oversight of the Townships purchasing functions. All purchase orders for goods or services are processed through this office.

The Township of Winslow encourages and welcomes the interest of new vendors as well as current suppliers. The information provided here is intended to help businesses understand the purchasing procedures and practices of Winslow Township. This information will help you understand our practices and; therefore, make it easier for us to help you.

Office Hours

The Purchasing Department's hours are 8:00 am to 4:30 pm Monday through Friday, except holidays. You can contact our office by calling (609) 567-0700 ext. 1997. 

Appointments

Vendors must make an appointment before calling on the Township Purchasing Department to assure availability of appropriate Township personnel. No assurance can be given to vendors who arrive unannounced.

Purchase Order Required

No items are to be purchased or services rendered to the Township of Winslow without a properly executed purchase order. During emergency conditions affecting the health and welfare of the public, Township policy allows the following individuals to purchase without a purchase order. Vendors should be aware that this policy can only be used during an emergency.

Township Administrator
Township Purchasing Agent
Superintendent of Municipal Utilities
Township Chief Financial Officer
Superintendent of Department of Public Works
Chief of Police
Coordinator of the Office of Emergency Management

Business Registration Act

P.L. 2004, C.57 requires that vendors are to provide municipal governments proof of business registration. If you have not already done so, please provide a copy of your "Business Registration Certificate" to the purchasing office. We cannot accept your "Certificate of Authority" as proof of registration. If you need assistance obtaining your "Business Registration Certificate", contact the New Jersey Division of Revenue at (609) 292-1730 or visit their website.

Methods of Procurement

For purchases under $6,600.00, no solicitation of quotes is required and the Township may issue purchase orders for goods or services according to its need.

Request for Quote

For purchases between $2,000 and $17,500, while not required by law, Township policy finds it advantageous to obtain quotes. For purchases between $6,600 and $17,500, the Local Public Contracts Law requires the Township to obtain quotes. Quotes may be solicited verbally or in writing. All quotes should be FOB Winslow Township or any and all freight charges should be included in the vendor's proposal. Orders will be placed via a Winslow Township Purchase Order. Written requests for quotes will include forms to be submitted along with date and time of submission. Timely responses are greatly appreciated and benefit both the Township and the vendor.

N.J.S.A. 19:44A-20.4

Purchases in excess of $17,500 are required to comply with Pay to Play regulations.  For Purchases between $17,500 and $44,000 this requires the Township to solicit proposals in a more formal manor through the Request for Proposal process.  Vendors should be aware that the law requires aggregation by vendor.  Therefore multiple small purchases with a single vendor may exceed the Pay to Play threshold and require the RFP process.

Formal Bidding

This is generally required for any commodity, service or public improvement when the cost exceeds the statutory bid threshold of $44,000, pursuant to NJSA, 40A:11-3. Bids must be submitted in accordance with the terms and conditions prescribed in the respective bid package.

Invitation for Bids (IFB) – Vendors are encouraged to read the Courier Post for publication of "Notice to Bidders" for current IFB announcements. The current bid opportunities of the Township's website contains a list of current IFB's and RFP's. The Township does not warrant this list to be complete. Bid packages and RFP's are available from the Purchasing Agent.

Sealed bids are publicly opened and read aloud at the time, date and location specified in the bid documents.

Bids are tabulated and evaluated for the best price, compliance with the bid specifications and other relevant considerations. A recommendation is submitted to the Township Committee for award. All awards or rejections normally occur within sixty (60) days of the bid opening date. Notification of award will be formally made in writing.

Prevailing Wage and Public Works Contractor Registration Acts

Public works projects subject to the Acts are those funded in whole or in part with the funds of a public body. Contracts awarded directly by municipal government must be valued at $19,375 or more.  For more information and registration information visit State Labor Standards.